How to Have an Effective Meeting?

by: admin
Effective Meeting

Meetings and Their Effectiveness is Essential to the Success of a Company and that’s The Reason Most Employees Are Required to Attend Meetings without Exception.

However whether those employees leave the meeting having understood and increased in their knowledge to help the company depends on the quality of the meeting. Let’s be honest, a lot of meetings are boring and leave us counting the seconds and stifling yawn after yawn. Some companies hire meeting rooms for effective meeting.

Below are some ways to make your meetings successful and effective.

  1. Have a clear point

If you’re someone who just has a habit of arranging a meeting with no thought then to be quite honest, your meetings are probably not having a lasting effect on your employees. Before you organize a meeting have a clear objective for the meeting and know what you want your employees to gain.

Have a clear point
Have a clear point

Is the meeting just a general feedback opportunity or are you wanting to notify your employees of some changes? Has there been a problem that you are seeking counsel for or is it an upcoming event you need to prepare for? Whatever the purpose, make sure you know and you let those who attend know as they arrive so they keep alert and on point.

  1. Invite only those who need to be there

If your announcement is affecting only a few people then there is really no need to invite the whole department to the meeting as it will become nothing more than a hassle and burden for your employees.

Invite only those who need to be there
Invite only those who need to be there

Don’t make them feel they are wasting their time or that their time is not valued.

  1. Don’t be unreliable

Set a time for your meeting and don’t make it last longer then you invited the staff for. Whatever needs to be covered keep it in full view, written on a whiteboard or computer screen to keep everyone focused and don’t drag on. Also if you arranged a meeting don’t cancel last minute or turn up late as this is unprofessional and future meetings will be regarded with unprofessionalism.

  1. Keep updated with your employees after the meeting

This doesn’t mean nag them or stress them. What this means is finding out if everyone is on the same wavelength and everyone is on board and ready to start with whatever tasks or ideas presented in the meeting. Send an email out to those who attended and that will give you a perfect idea of each employee’s response

updated with your employees
updated with your employees

These four points can make your meetings a whole lot more valuable and productive. However, we offer Meeting Venue in Croydon for hire with range of facilities from white boards to dry wipe boards, TV Screen & audio/video equipment.